Privacy Policy

Effective 10/04/2025

1. Introduction

This Privacy Policy describes how Effortless POD or EffortlessPod (“we,” “us,” or “our”) collects, uses, and discloses your personal information when you visit our website (the “Site”), use our AI design generation tool, or otherwise communicate with us (collectively, the “Services”). Effortless POD is operated by Effortless PoD LLC, a company registered in the USA, with its registered office at 30 N Gould St, Ste R Sheridan, WY 82801, USA. For purposes of this Privacy Policy, “you” and “your” means you as the user of the Services, whether you are a subscriber, website visitor, or another individual whose information we have collected pursuant to this Privacy Policy.

Please read this Privacy Policy carefully. By using and accessing any of the Services, you agree to the collection, use, and disclosure of your information as described in this Privacy Policy. If you do not agree to this Privacy Policy, please do not use or access any of the Services.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time, including to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will post the revised Privacy Policy on the Site, update the “Last updated” date and take any other steps required by applicable law.

How We Collect and Use Your Personal Information

To provide the Services, we collect personal information about you from a variety of sources. The information we collect and use varies depending on how you interact with us.

In addition to the specific uses set out below, we may use information we collect about you to communicate with you, provide the Services, comply with any applicable legal obligations, enforce our Terms of Service, and to protect or defend the Services, our rights, and the rights of our users or others.

Information We Collect Directly from You

Basic contact details: Name, address, phone number, email.
Account information: Username, password, security questions (if applicable).
Subscription and Billing information: Name, billing address, shipping address (if applicable), payment confirmation details (Note: Full payment details like credit card numbers are typically processed directly by our payment processors), email address, phone number.
Input Materials: Text prompts, images, or other content you provide to generate designs using the Service.
Customer support information: Information you include in communications with us.
Feedback and Comments: Creative ideas, suggestions, proposals, plans, or other materials you submit.

Information We Collect through Cookies (Usage Data)

We automatically collect certain information about your interaction with the Services using Cookies. This may include information about how you access and use our Site and your account, device information, browser information, network connection information, IP address, and other details regarding your interaction with the Services.

Information We Obtain from Third Parties

Payment Processors: Collect payment information (e.g., bank account, credit or debit card information, billing address) to process your payments for subscriptions.
Third-Party AI Service Providers: We utilize APIs from services like Ideogram and potentially others to generate designs. While we aim to minimize data transfer, the input prompts and images you provide may be sent to these services for processing as necessary to provide the core function of the Service.
Analytics Providers: We may use third-party analytics tools that use Cookies and similar technologies to collect information about Service usage.

Any information we obtain from third parties will be treated in accordance with this Privacy Policy. We are not responsible for the accuracy of information provided by third parties or their policies.

How We Use Your Personal Information

Providing Products and Services: To operate the Site and provide the Services, including managing your account, processing subscriptions and payments, generating AI designs based on your inputs, fulfilling requests, sending service-related notifications, and managing customer support. This includes sharing necessary input data (prompts/images) with third-party AI service providers to enable design generation.
Marketing and Advertising: To send marketing and promotional communications (with your consent where required) and potentially tailor advertising.
Security and Fraud Prevention: To detect, investigate, or take action regarding possible fraudulent, illegal, or malicious activity or violations of our Terms of Service. You are responsible for keeping your account credentials safe.
Communicating with you: To provide customer support and improve our Services.

Cookies

We use Cookies to power and improve our Site and Services, run analytics, and understand user interaction. We may also permit third parties (like analytics or advertising partners) to use Cookies on our Site. Most browsers allow you to control Cookies through their settings. Blocking Cookies may negatively impact your user experience.

How We Disclose Personal Information

We may disclose your personal information to third parties in certain circumstances, including:

Service Providers: With vendors who perform services on our behalf (e.g., payment processing, data analytics, cloud storage, IT management, customer support).
Third-Party AI Service Providers: With AI API providers (e.g., Ideogram) as necessary to process your input prompts and images to generate designs. Their use of data is governed by their respective privacy policies.
Business and Marketing Partners: (With your consent where required) for marketing or advertising purposes.
Affiliates: Within our corporate group to run the business.
Legal Obligations & Business Transactions: In connection with a merger or bankruptcy, to comply with legal obligations (e.g., subpoenas, warrants), to enforce our Terms of Service, or to protect the rights and safety of EffortlessPOD, our users, or others.
Consent: When you direct us or consent to disclosure.

Based on the categories outlined in the template, we anticipate disclosing Identifiers (contact details, account info), Commercial Information (subscription/order info, usage), and Internet/Network Activity (Usage Data) with Service Providers, Third-Party AI Service Providers, potential Business/Marketing Partners (with consent), and Affiliates as described above. We may also disclose Input Materials (prompts/images) to Third-Party AI Service Providers.

We do not use or disclose sensitive personal information for the purposes of inferring characteristics about you. (Note: Review if “Input Materials” could be sensitive under applicable law).

User Generated Content

If you submit content to public areas of the Service (like reviews or public comments), it will be accessible by anyone. We are not responsible for the privacy or security of information you make publicly available.

Third Party Websites and Links

Our Site may link to third-party websites. We are not responsible for the privacy or security practices of these sites. Review their policies before interacting with them.

DATA SECURITY

We implement reasonable technical and organizational security measures designed to protect your personal information against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures are appropriate to the risks involved in the processing and the nature of the personal data. We strive to maintain a level of security appropriate to the risk, including, where appropriate, measures such as data encryption and access controls.

However, please understand that no security system is impenetrable. We cannot guarantee the absolute security of our databases, nor can we guarantee that the information you supply will not be intercepted while being transmitted to us over the Internet. You play a crucial role in keeping your personal information secure, such as by using a strong password and keeping it confidential. If you believe the security of your account or data has been compromised, please contact us immediately at support@effortlesspod.com.

DATA RETENTION

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, for as long as your account with EffortlessPOD is active, or as needed to provide you with our Services. We will also retain and use your personal information to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable tax or accounting laws), resolve disputes, and enforce our legal agreements and policies.

The criteria used to determine our specific retention periods include the nature of the data, the purposes for which it is processed, our legitimate business needs, and relevant legal or regulatory requirements. Once the retention period expires, personal information shall be securely deleted or anonymized in a manner that ensures it cannot be reconstructed or read, in accordance with applicable law.

YOUR DATA RIGHTS

Under applicable data protection laws, such as USA’s Personal Data Protection Act (PDPA), you may have certain rights concerning your personal information. These rights can include:

Right to Access: You may have the right to request access to and receive details about the personal information we hold about you.
Right to Rectification: You may have the right to request correction of any inaccurate or incomplete personal information.
Right to Erasure (Deletion): You may have the right to request the deletion of your personal information under certain conditions (e.g., if it’s no longer needed for the original purpose, or if you withdraw consent where applicable).
Right to Restrict Processing: You may have the right to request a restriction on the processing of your personal information in certain situations.
Right to Object to Processing: You may have the right to object to the processing of your personal information, particularly for direct marketing or where processing is based on our legitimate interests.
Right to Data Portability: Where technically feasible and legally applicable, you may have the right to receive your personal information in a structured, commonly used, and machine-readable format, and to transmit it to another party.
Right to Withdraw Consent: If our processing is based on your consent, you have the right to withdraw that consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

To exercise any of these rights, or if you have questions about your rights, please contact us at support@effortlesspod.com. We will respond to your request in accordance with applicable law and may need to verify your identity before proceeding. Please note that these rights are not absolute and may be subject to legal limitations.

Children’s Data

The Services are not intended for children, and we do not knowingly collect personal information from them. If you believe your child has provided us with information, please contact us to request deletion.

Security and Retention of Your Information

We implement reasonable security measures but cannot guarantee perfect security. Information sent over the internet may not be secure in transit. We retain your personal information as necessary to provide the Services, comply with legal obligations, resolve disputes, and enforce our agreements.

Your Rights

Depending on your jurisdiction, you may have rights regarding your personal information, such as the right to access, correct, delete, or restrict its use. Please contact us using the details below to inquire about or exercise your rights.

Contact Information

If you have questions about this Privacy Policy or our data practices, please contact us at: info@effortlesspod.com